How to Manage a Student’s Time

Open the Student Folder ( ) under Training > Programs

Click-on the student card that you wish to view or click the Full Page () button in the top-right corner of their card. This will expand their card to display all available tabs.

Open the Time Tab in the student’s record.

In the Time tab you can add New Time Entries, Submit them for Approval and Reject or Approve them.

Add a New Time Entry

In the New Entry window – Select the Entry Period to edit:

• Select the Appropriate Program
• Select the Facet Type (RI or OJL)
• Select the Time Period (week) you wish to record time for

Now you can Add a New Entry within those parameters: Select the…

• Period Interval (day)
• Employer
• Manager (optional)
• Hours
• Skills

Then click the Add Entry button once all fields are selected

Once the Entry is added, it will be displayed at the bottom of the New Entry window.

Click the Submit Hours for Approval button. Theis will move your New Time Entry to the Waiting for Approval window.

Approve/ Reject Time

All time Entries Submitted for Approval are listed in this window Click the Reject or Approve Hours button in the bottom-right corner

Note: When you Reject hours UNITE will request a Reason for time Rejection. The reason entered will be saved in the Reject Time entry window for future reference. Students will also be able to view the Rejected Time as well in the My Time Folder. 

Rejected Hours

All Rejected hours can be corrected and resubmitted for Approval by clicking the Submit hours for Approval button.

Approved Hours

All Approved Hours will be displayed in the Approved Time window. You can Expand specific Skill hours by clicking the > button beside each option or by clicking the Expand All button in the top-right corner of the window.