Understanding Arrears Listing Report

The Members Arrears Listing is a report of each member that is behind on Dues. This report is based on the Current ASSESSED THROUGH DATE of the Dues Profile, Not the current month.  It is very important to keep the Dues Profiles Assessed through the current period.

The Arrears Listing breaks down the membership based on Member Class, Assessed Through Date, Paid Through Date, and the projected Suspension Date. The Arrears Listing only allows suspending a member with a prior date and not a future date.

Per the Constitution, members should be suspended after three months of non-payment of dues. IMSe will still put the suspend a member based on the Paid Through Date of the membership rather than the current date.

Reporting Suspension

There are several ways to report membership:

• the Mailing Labels button will generate both the Mailing Labels, and a CSV file (just like Membership Search CSV) that you can create.
• the Member Statements Button will create a Statement (similar to the Receipt) for each member on the Arrears Listing.  This allows you to add a note on those statements.  An Example is “Please send your Payment by the End of Month to avoid Membership Suspension and Additional Fees.”

Suspending Members in Arrears Listing

To Suspend Members from the Arrears Listing:

1. Go to the Arrears Listing.
2. Check the box next to each Member’s name that needs to be suspended.
3. Click the Preview Action button.
4. Click the Apply Action button after reviewing the members selected.
5. A warning message will appear to confirm the Suspension and mentions the Reinstatement Fee will be applied to the existing balance.
6. Click Ok to confirm.
7. The Member Status will update automatically and a Reinstatement Fee will be applied to the member account balance.

Want to send these members letters now that they are Suspended?  Check This Out