TABLE OF CONTENTS

• TRAINING
  • PROGRAMS 
    • Training Centers:
    • Students:
    • Global Students:
    • Programs:
    • Facets:
    • Add / update facets within a particular program within a District Council
    • Courses:
    • Classes & Modules:
    • Module Templates:
    • Bulk Time Entry:
    •  
    • Transcripts:
    • Student Certifications:
  • COMMUNICATE
    • Distribution lists:
    • Communications:
    • Survey Builder:
    • Templates:
    • Mailing Labels:
    • Letters :
    • Letter Template:
  • SUPPORT
    • TRAINING > OPTIONS :

TRAINING

PROGRAMS 

Training Centers:

• Add or update information pertaining to centers within a District Council
  • Contact: Name, address, phone and email
  • Positions: Instructors currently operating at Dc Training Center
  • Docs: Important Documents pertaining to Training Center
  • Notes: Other related information pertaining to Training Center
  • Student Custom Fields: Specific data associated to records/ Roster of DC Students

Students:

• Student roster within the DC – Active Apprentices -Student Member records
  • Call or message Student
  • View Transcripts
  • View/ Edit student’s Record
    • Contact/Demographic Information
    • Membership Information (View Only)
    • Student Information
    • Class History
    • Status
    • Active Programs and their Progression in the Programs
    • Active and Completed Certifications/Courses
    • Reported Time in a Program (Approved, Rejected, or Waiting Approval)
    • Employment Records: Active/ Previous
    • Trades and Skills
    • Change Log
    • Documents
    • Notes
    • Custom Fields
    • User Account
    • Staff Position

Global Students:

• Student roster within all DCs-Student Member Records
  • View student’s Record
    • Contact/Demographic Information
    • Membership Information
    • Active Programs and their Progression in the Programs
    • Active and Completed Certifications/Courses
    • Communications
    • Employment Records: Active/ Previous
    • Trades and Skills

Programs:

• Can, add or update information pertaining to programs within a District Council
  • Details: Type of Program, Subject Area, O*NET Code, RAPIDS Code
  • Facets: OJL and RI – Associated Skillsets, FTI and National Standards
    • Recommended Hours for each Category
  • Wage Rates: Hourly Rate for Journey Worker under each DC Zone
    • Wage Levels: Percentage of Hourly Rate associate to each Level and minimum time required for each Level
      • Courses: Tied to the Program, required to progress through Journey Worker Program
      • Students: Actively Enrolled in Program, Transcripts, Add new students
      • Detailed Report: Printable Report detailing the Category, Hours, and Wages

Facets:

• Add / update facets within a particular program within a District Council

• Associate them with Standards and Subject Areas

Courses:

• Add / update the courses that are a part of a program within the District Council
• Each District Council is set-up with a Course/ Events external page
  • Associating Course pricing/ cost will be available
  • Merchant account will be set-up to collect enrollment payments

Classes & Modules:

• Add / update classes or modules that are within a particular course that is under a program
• Publish classes on the external Course/ Events page
• Track students that have enrolled through the External page
• Assign Staff to Classes or Modules
• Record Class and Module attendance
• Record Grades for Students in Modules
• Virtual: Attach Zoom Link info. from Admin. account and send to students
• Add Documents to Classes and Modules
• Add Notes to Classes and Modules
• View Communications

Module Templates:

• Add / update Module template to be used when creating Modules

Bulk Time Entry:

• Add time/ Grant credit hours for all the students in a particular course and facet type
• Automatically attribute time from a related instruction class to Apprenticeship Records
• Hours recorded here are automatically submitted and approved

Transcripts:

• Completed courses by training centers, course type and by dates
• Printable document for completed Apprenticeship Training

Student Certifications:

• Select Certification(s), Status, and Employer to view and export which members meet those requirements.

COMMUNICATE

Distribution lists:

• Create Dynamic student lists for email and text comms
• Create a set of filter criteria to create a specific list to view your student Roster*

Communications:

• Hub for sending email or text blasts to students and available Distribution Lists
• View past communications:

1. Contents of past message
2. Recipients and engagement statistics (who opened, viewed, and engaged with it)

• Surveys: View past surveys and how Students voted/ responded

1. Distribute a new Survey after creating one in Survey Builder

Survey Builder:

• Create surveys with questions and multiple answer type

1. Distribute Survey in Communications

• Create an anonymous survey

Templates:

• Create logos, signature, and default email templates for frequent use in Communications

Mailing Labels:

• Create mailing labels from the student’s member record for Avery labels
• Utilize Distribution Lists to create a mailing label for specific groups
• Labels can be printed for Post-mailing Letters to students

Letters :

• Letters to be sent to the students (emailed PDF or Post-mail):
• Select Students to send Letters to or use an existing Distribution List

1. Created from the Letter Templates.
2. Attach your Letter to Recipient’s Record (in Student’s Docs Tab)

• Download and Print all Letters

Letter Template:

• Mail-merge functionality for Student letters used in Letters.

1. Allows you to use info. from student record, transcripts, courses taken
2. E.g., Student’s name, address, email address, phone, etc. that will be included in a Letter sent.

SUPPORT

• Get support - create tickets, look at help docs “Knowledge Base”

TRAINING > OPTIONS :

*Not available to all District Council Officers and Staff*

• Used to add or customize:

1. Course Types
2. Facet Types/Categories
3. Program Types
4. Results Types, Tracking types
5. Results
6. Student Groups
7. Training Status
8. Subject Areas
9. Certifications
10. Wage Types